ACCOMMODATION

 

GUARANT International (further referred to also as the Conference Secretariat) has been appointed as the official hotel accommodation agent for the 11th European Conference of Non-Destructive Testing (ECNDT 2014) and will handle all related arrangements.


Warning for Exhibitors

It has been brought to our attention that a service provider of the name Exhibition Housing Management UK (EHM) is contacting companies who are supporting the ECNDT 2014, to offer hotel reservation services. Please note that Conference organizers did not authorize them to contact exhibitors. If you are contacted by Exhibition Housing Services by phone or emails using the ECNDT 2014 name or logo, and offering hotel reservation services, we urge exhibitors and ECNDT 2014 participants not to sign anything sent by EHS or entering into any conversation with EHS or replying to any EHS emails sent from ‘@ehshousing.com’.

Be informed that GUARANT International, as the official Conference Secretariat, is not affiliated with this company in any way. If you are interested in accommodation during the ECNDT 2014 Conference, please see information below. Alternatively for any group booking or to discuss the accommodation options available prior to booking, GUARANT International is ready to assist you.

Contact details
e-mail address: ecndt2014@guarant.cz
phone number: +420 284 001 444
fax number: +420 284 001 448

Our professional staff will assist you to find a suitable hotel for your stay and handle your reservation.



A number of hotels of various categories at reduced rates are available for participants of ECNDT 2014.

 

List of hotels

All hotels are located within a reasonable distance from the Prague Conference Centre (PCC). For the list of hotels click HERE.

 

Group reservations

For group reservations with special rates and benefits please contact the Conference Secretariat at e-mail address ecndt2014@guarant.cz, telephone number +420 284 001 444 or fax number +420 284 001 448. Our professional staff will assist you to find a suitable hotel for your stay and handle your reservation.

 

How to make a hotel reservation

To make a hotel reservation, it is necessary to fill in the On-line Accommodation Form.

Please note that the online Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all online forms.

Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.

All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Extras are to be paid directly at the hotel reception before departure.

 

Reservation confirmation


Standard Rates

A one-night deposit is required to guarantee the reservation. After the payment is received, your hotel reservation will be confirmed by e-mail. The remaining amount has to be paid directly to the hotel upon check-in/out.

A one-night deposit must be paid until September 04, 2014.


Non-Refundable Rates

Immediate full pre-payment is required to guarantee the Non-Refundable reservations. After the full payment is received, your hotel reservation will be confirmed by e-mail.

In case you share the room with another conference participant, it is possible for each participant / roommate to pay only half of the total hotel expenses. Invoice can be issued upon request after the conference. Please include this request as a note in your accommodation form.

 

Cancellations, changes and refunds

Please inform GUARANT International about any amendments or cancellations in writing by e-mail ecndt2014@guarant.cz or fax +420 284 001 448. Telephone amendments will not be accepted.

Date of delivery of your written cancellation to the Conference Secretariat will be considered as the date of cancellation.

Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the conference.

The Conference Secretariat reserves the right to charge a handling fee of 30 EUR at any name change of a hotel reservation.

 

Cancellation conditions

The following cancellation conditions apply to the cancellation of a hotel reservation:


Standard Rates

Cancellation before and on September 4, 2014:  full refund (less 30 EUR handling fee)
Cancellation after September 4, 2014:  one night cancellation fee
No show:  one night cancellation fee

Please note, that for shortening of your hotel reservation after check-in hotel regular cancellation conditions apply (cancellation fee can be up to 100% of cancelled nights).

In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.

Change of the arrival date has to be announced to the Conference Secretariat no later than 2 days prior your arrival, otherwise one-night cancellation fee will be charged. For reservations with non-refundable rates different cancellation policy applies.

Any changes of your reservation at Corinthia Hotel Prague and Panorama Hotel Prague have to be announced to the Conference Secretariat no later than 2 days prior your arrival. Hotels charge 1 night cancellation fee for reduction of the stay after check-in. For reservations with non-refundable rates different cancellation policy applies.

Any changes of your reservation at Holiday Inn PCC have to be announced to the Conference Secretariat no later than 2 days prior your arrival. Hotel charges 100% cancellation fee for reduction of the stay after check-in. For reservations with non-refundable rates different cancellation policy applies.


Non-Refundable Rates

Any reduction or cancellation:  100% Cancellation fee
No show:  100% Cancellation fee

No changes of non-refundable reservations will be accepted, 100% cancellation fee will be applied.

 

Methods of payment

Accommodation expenses must be paid in EUR by one of the following methods:


1. Credit card

For payments through the Online Payment System only MasterCard/Eurocard, Visa and Diners Club credit cards are accepted. These payments will be charged in EUR.

For payments using American Express credit cards please complete the Credit Card Payment Authorization Form and kindly send it signed by a card holder to the Conference Secretariat by fax +420 284 001 448, not via e-mail for security reasons. The payment will be charged in Czech crowns (CZK) at the exchange rate of the Czech National Bank valid on the date of payment. The approximate exchange rate is 1 EUR = 25,899 CZK (July 2013).

Credit Card Payment Authorization Form can be also used for MasterCard/Eurocard, Visa (will be charged in EUR) and Diners Club (will be charged in CZK).


2. Bank transfer

Please note that payments by bank transfer will only be accepted by September 14, 2014. After this date only payments by credit cards will be accepted (either by using the Online Payment System or by submitting the Credit Card Payment Authorization Form).

Bank name:  Československá obchodní banka
Bank address:  Na Příkopě 18, 110 00 Prague 1, Czech Republic
SWIFT/BIC:  CEKOCZPP
Account name:  GUARANT International spol. s r.o.
Account number:  478533893/0300
IBAN:  CZ69 0300 0000 0004 7853 3893
Details of payment:  ECNDT 2014 / participant's name*

*The participant's name should be clearly legible otherwise the payment cannot be identified.

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any. 

 

2013 © GUARANT International spol. s r.o.
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